Jobs & Opportunities at HKF

We are entering into an exciting phase of our development with relocation to a new home in the West Midlands in offices at the Handsworth campus of South and City College Birmingham. We are seeking a part time Administrator to work with the Operations Manager and volunteers.

The ideal candidate will be an excellent multi-tasker and able to work on their own when required, as well as someone who will go the extra mile to get things done. You will need to share our commitment to social justice and experience of working in a not-for-profit or in the further and higher education sectors would be a bonus.

JOB TITLE: Administrator, Part time -  25 Hours per week (Flexible)

SALARY:   £19,000 per annum.

MAIN PURPOSE AND SCOPE OF THE JOB: Responsible for supporting the operational running of the organisation.

Day-to-day responsibility to support key areas of the charity including governance, organising events, liaising with accounts team (Counterculture) for day-to-day finances, general administrative duties, marketing and publications.


Reports to:   Operations Manager
Budget responsibilities: Working within the Foundation’s budget


General administrative support
• Front of house services assisting with correspondence and communication, by phone, email and website.
• Helping to maintain records, both hard copy and electronic, up-to-date and in good order, including the storage of documents (publications and records).

• Assisting with the planning and administration behind the annual House of Lords event. In particular the marketing, booking, invoicing and payment processing.

• Coding income and expenditure and sending documents to our accounting supplier

• Assisting with day-to-day finances including recording of income and expenditure.  This will include scanning of finance related paperwork for our accountants (Counterculture).

• Assisting with the co-ordination of production and dissemination of marketing literature. This includes newsletters.

• Helping to maintain and update the HKF website and contacts database.

Award winners’ updates
• Assisting with keeping award winners contacts up to date and making contact for progress updates.

• The role will also include supporting students to secure work placements and mentors.

• Assisting with the preparation and circulation of the annual invoices and chasing payment as necessary.

Trustee and Finance Committee support

• Support for organising and occasional minute recording of trustee meetings.



• Excellent administrative skills
• Proficient use of Microsoft office
• Basic use of SAGE accounting software desirable
• Ability to work on own initiative with minimal supervision in a proactive manner
• Clear and concise written and spoken communication skills including a friendly telephone manner and face to face communication skills
• Excellent team worker, able to prioritise, work well under pressure and respond to change in a flexible, positive manner and demonstrating loyalty and commitment to the organisation
• Ability to use discretion when dealing with others and their personal information
• Knowledge of and commitment to equality and diversity issues
• Commitment to Helena Kennedy Foundation’s mission, vision and values.


• Experience of working or volunteering in a not for profit organisation
• Experience or knowledge of the further or higher education sectors
• Experience of working with students and handling case work

The role may require some travel to London.

As the office based in Birmingham is new, assistance will be required to set up the office.

This is a new position within the organisation and other tasks that are not detailed above may be reasonably included in the role by discussion between the post holder and supervisor.



25 hours per week, flexible hours

This role is subject to a CRB check.

Hours can also be negotiated to fit in with personal commitments, such as volunteering or childcare.


7 days holiday per year (Equivalent to FT hours) + bank holidays + office closure between 24th December and 1st January (inclusive)


In addition to the induction period you will be offered the opportunity to attend external training events covering areas such as leadership, fundraising (strategy, stewardship, trusts and foundations, corporate sponsorship etc.) and marketing and communications.


Statutory auto enrol pension


As an organisation deeply committed to promoting opportunity and diversity, we encourage applications from people of all backgrounds.


To apply for this role, please supply a covering letter of no more than 2 sides of A4 along with a tailored CV.

It is in your interest to show how your experience and personal qualities address the person specification for the role. Please use your covering letter to clearly identify how you meet the person specification.  The selection panel will consider how well the information you provide demonstrates that you meet the capabilities identified in the person specification.

Please e-mail your completed application to:

Closing date: 5pm Thursday 29th August 2019

We regret that we will be unable to reply to those who have not been shortlisted for interview due to time and resource constraints.

START DATE: As soon as possible


The interview panel will be made up of:

John Sandiford Haigh  Chair of FGPC
Shahida Aslam   Operations Manager


Any candidates wishing to discuss their application or potential application informally, are more than welcome to contact the Foundation on 0121 644 2406 to speak to the Operations Manager Shahida Aslam about the opportunity.  General enquiries should be made to

CHARITY NUMBER 1074025 - Website by Triad